Coding International Ltd > Services

Services

Coding International (CIL) Service Map

Service	Description	Benefits
Database Cleansing & Standardization & Historical Spend Analysis	Provision of NSV (or other) coding information, based on supplier catalogue number or detailed descriptions. Product descriptions in standardized format Products / services checked for obsolescence, duplication or replacement Supplier information checked for accuracy	A rationalized, standardized database of correct information, probably much reduced in size Cost savings through benchmarking lowest price paid for all items A clear picture of procurement history Good management information Improved customer service More efficient use of staff resources Letting tenders based on accurate historical spend, therefore gaining best price
Supplier Database Cleansing	Validation of the organisation’s supplier coding system or the creation of an appropriate new one Application of a standardized conventions to avoid future duplication Validation of top suppliers by spend for accuracy of information Provision of full information on any problems encountered with supplier data Identifying obsolete / renamed suppliers Returning cleansed data in appropriate format	All mail correctly addressed to a standardized format Supplier data ready to support a procurement card project / business case Accurate records for spend analysis to support allocation of resources Identification of issues for corporate reporting Identification of collaboration and aggregation opportunities Essential information for determining priorities and coverage for e-procurement Essential information when considering replacing accounts payable or creditors systems Does not waste valuable internal resources’ time performing a repetitive task
CPV / UNSPSC / NHS-eClass Coding	Provision of a quality assured database of CPV / UNSPSC / NHS-eClass codes Cross references to suppliers (supplier names, addresses, catalogue numbers) where available Cross references to NSV (optional) Cross references to CPV / UNSPSC / NHS-eClass as appropriate (optional) Updating of UNSPSC / CPV / NHS-eClass to the latest or chosen version Regular updates as required	Ensures correct CPV code is added to tenders advertised by Public departments Accurate, quality assured generic procurement classification structures to support sourcing, spend analysis, benchmarking and collaboration Orders and contracts can be classified in a uniform manner with ad-hoc mappings being provided where needed within guaranteed response times Easy to use search capabilities against full descriptions Enables prospective suppliers to be recorded against their services and products to support future sourcing Enables faster response to internal customers for sourcing, price benchmarking or current contract coverage Ad-hoc coding requirements met against service levels Easily downloadable into procurement or e-procurement systems Notification of version updates and changes Annual maintenance includes annual half day health check
Procurement Coding Health Check	Review existing procurement database & history (inc. coding, duplication, accuracy) Review quality of the manufacturer / supplier database Review quality of internal procurement catalogue Use of current naming conventions, abbreviations, measurement standardizations, etc. Use of technology and policies and procedures to support coding Professional advice on best practice for coding and classification procedures	A technically independent view of the current state of the procurement database A technically independent view of current state of the suppliers database A realistic action plan tailored to meet the customer’s specific objectives Advice on improved use of current procurement computer systems Cost analysis of next steps (where relevant) Recommended coding structures, relevant to the customer’s specific circumstances
Bespoke Coding / Classification Services	Design & implementation of new coding / classification systems Maintenance / refresh of existing in-house coding / classification systems One-off mappings Etc.	Contact CIL for details

Proclass Service Map

Service	Description	Benefits	Indicative Costs	Frequency
Subjective to ProClass Mapping	Allow us to map your regularly used subjective codes to ProClass. Once embedded in your finance system, the ProClass classifications can then be used to determine procurement routes, improve spend analysis and enable more effective transparency reporting.	Supports the capture of financial and procurement information concurrently in a financial system. Locks the relationship for consistent reporting. Allows for better financial control by preventing people from using different subjectives to acquire certain spend categories.	District / Borough Councils – from £500 plus VAT. Upper Tier Councils – from £1000 plus VAT.	One-off if subjectives remain static; otherwise annual update / maintenance is recommended. Procedures should be revised to ensure that new subjectives are classified at the time of entry.
Supplier to ProClass Mapping	We will map your regularly used suppliers to ProClass. The classifications can then be embedded in your finance system and used to determine procurement routes, improve spend analysis and enable more effective transparency reporting.	Provides a basic supplier classification service where there is a one-to-one relationship.NB please note that this approach is not recommended where suppliers cover multiple ProClass categories (e.g. Capita, Serco, Amey etc.).	District / Borough Councils – from £500 plus VAT – subject to a maximum of 1,500 suppliers. Upper Tier Councils – from £1,500 plus VAT – subject to a maximum of 5,000 suppliers.	One-off. Annual update / maintenance option available. Procedures should be revised to ensure that new suppliers are classified at the time of entry.
Retrospective Spend Analysis	A standard spend analysis by supplier, subjective code and transaction banding.	Allows an organisation to ascertain from a procurement and commissioning perspective how much it has spent, on what, with whom and when. Essential to support cost reduction programmes and forward contract planning and financial modelling.	District / Borough Councils – £1000 plus VAT. Upper Tier Councils from £1,600 plus VAT.	Annually to maintain consistency and allow comparative metrics and trends to be analysed. However, we recommend that this activity is in-sourced. We will provide a standard one day programme for up to 8 people providing skills and knowledge transfer on a client site for £950 plus VAT.
UNSPSC to ProClass	All UNSPSC classifications mapped to appropriate ProClass codes.	Offers a complete, consistent, sector wide mapping service automatically updated as either ProClass or UNSPSC change.	Ask for quote based on your particular requirements. i.e. part or whole of UNSPSC and the ProClass classification level required.	Can be a one off if you lock versions, but ideally should be reviewed annually to ensure that any significant changes that could distort reporting have not been missed.
ProClass to UNSPSC	All ProClass classifications mapped to appropriate UNSPSC codes.	Offers a consistent, sector wide mapping service automatically updated as either ProClass or UNSPSC change	This is freely available on the ProClass website. See Mappings	Can be a one off if you lock versions, but ideally should be reviewed annually to ensure that any significant changes that could distort reporting have not been missed.
Thomson to ProClass	All Thomson classifications mapped to appropriate ProClass codes.	Offers a complete, consistent, sector wide mapping service automatically updated as either ProClass or Thomson change.	£500 plus VAT.	Can be a one off if you lock versions, but ideally should be reviewed annually to ensure that any significant changes that could distort reporting have not been missed.
ProClass to Thomson	All ProClass classifications mapped to appropriate Thomson codes.	Offers a consistent, sector wide mapping service automatically updated as either ProClass or Thomson change	This is freely available on the ProClass website. See Mappings	Can be a one off if you lock versions, but ideally should be reviewed annually to ensure that any significant changes that could distort reporting have not been missed.
CPV to ProClass	All CPV classifications mapped to appropriate ProClass codes.	Offers a complete, consistent, sector wide mapping service automatically updated as either ProClass or CPV change.	£1,000 plus VAT.	Can be a one off if you lock versions, but ideally should be reviewed annually to ensure that any significant changes that could distort reporting have not been missed.
ProClass to CPV	All ProClass classifications mapped to appropriate CPV codes.	Offers a consistent, sector wide mapping service automatically updated as either ProClass or CPV change	This is freely available on the ProClass website. See Mappings	Can be a one off if you lock versions, but ideally should be reviewed annually to ensure that any significant changes that could distort reporting have not been missed.
NSV to ProClass	All NSV classifications mapped to appropriate ProClass codes.	Offers a complete, consistent, sector wide mapping service automatically updated as either ProClass or NSV change.	Ask for quote based on your particular requirements.	Can be a one off if you lock versions, but ideally should be reviewed annually to ensure that any significant changes that could distort reporting have not been missed.
ProClass to NSV	All ProClass classifications mapped to appropriate NSV codes.	Offers a consistent, sector wide mapping service automatically updated as either ProClass or NSV change	This is freely available on the ProClass website. See Mappings	Can be a one off if you lock versions, but ideally should be reviewed annually to ensure that any significant changes that could distort reporting have not been missed.
NHS-eClass to ProClass	All NHS-eClass classifications mapped to appropriate ProClass codes.	Offers a consistent, sector wide mapping service automatically updated as either ProClass or NHS-eClass change.	£750 plus VAT.	Can be a one off if you lock versions, but ideally should be reviewed annually to ensure that any significant changes that could distort reporting have not been missed.
ProClass to NHS-eClass	All ProClass classifications mapped to appropriate NHS e-class codes.	Offers a consistent, sector wide mapping service automatically updated as either ProClass or NHS-eClass change.	This is freely available on the ProClass website. See Mappings	Can be a one off if you lock versions, but ideally should be reviewed annually to ensure that any significant changes that could distort reporting have not been missed.
Optimum Engagement Analysis	Allows us to ascertain the optimum market engagement position using ProClass.	Essential for determining where collaboration, shared contracting and lotting is best utilised Supports the use of multi-organisational contract and supplier relationship management. Allows potential contract benchmarking, aggregation and savings to be easily identified.	District / Borough Councils – £300 plus VAT. Upper Tier Councils – £900 plus VAT.	One-off.
Supply Positioning and Preferencing of Key Providers	Allows us to ascertain risk, prioritise action plan for savings and support effective contract and relationship management.	Supports savings delivery and contract & relationship management.	District / Borough Councils – £300 plus VAT. Upper Tier Councils – £900 plus VAT. Top 200 suppliers only (typically covers around 97% of annual spend).	One-off.