| Service |
Description |
Benefits |
| Database Cleansing & Standardization & Historical Spend Analysis |
- Provision of NSV (or other) coding information, based on supplier catalogue number or detailed descriptions. Product descriptions in standardized format
- Products / services checked for obsolescence, duplication or replacement
- Supplier information checked for accuracy
|
- A rationalized, standardized database of correct information, probably much reduced in size
- Cost savings through benchmarking lowest price paid for all items
- A clear picture of procurement history
- Good management information
- Improved customer service
- More efficient use of staff resources
- Letting tenders based on accurate historical spend, therefore gaining best price
|
| Supplier Database Cleansing |
- Validation of the organisation’s supplier coding system or the creation of an appropriate new one
- Application of a standardized conventions to avoid future duplication
- Validation of top suppliers by spend for accuracy of information
- Provision of full information on any problems encountered with supplier data
- Identifying obsolete / renamed suppliers
- Returning cleansed data in appropriate format
|
- All mail correctly addressed to a standardized format
- Supplier data ready to support a procurement card project / business case
- Accurate records for spend analysis to support allocation of resources
- Identification of issues for corporate reporting
- Identification of collaboration and aggregation opportunities
- Essential information for determining priorities and coverage for e-procurement
- Essential information when considering replacing accounts payable or creditors systems
- Does not waste valuable internal resources’ time performing a repetitive task
|
| CPV / UNSPSC / NHS-eClass Coding |
- Provision of a quality assured database of CPV / UNSPSC / NHS-eClass codes
- Cross references to suppliers (supplier names, addresses, catalogue numbers) where available
- Cross references to NSV (optional)
- Cross references to CPV / UNSPSC / NHS-eClass as appropriate (optional)
- Updating of UNSPSC / CPV / NHS-eClass to the latest or chosen version
- Regular updates as required
|
- Ensures correct CPV code is added to tenders advertised by Public departments
- Accurate, quality assured generic procurement classification structures to support sourcing, spend analysis, benchmarking and collaboration
- Orders and contracts can be classified in a uniform manner with ad-hoc mappings being provided where needed within guaranteed response times
- Easy to use search capabilities against full descriptions
- Enables prospective suppliers to be recorded against their services and products to support future sourcing
- Enables faster response to internal customers for sourcing, price benchmarking or current contract coverage
- Ad-hoc coding requirements met against service levels
- Easily downloadable into procurement or e-procurement systems
- Notification of version updates and changes
- Annual maintenance includes annual half day health check
|
| Procurement Coding Health Check |
- Review existing procurement database & history (inc. coding, duplication, accuracy)
- Review quality of the manufacturer / supplier database
- Review quality of internal procurement catalogue
- Use of current naming conventions, abbreviations, measurement standardizations, etc.
- Use of technology and policies and procedures to support coding
- Professional advice on best practice for coding and classification procedures
|
- A technically independent view of the current state of the procurement database
- A technically independent view of current state of the suppliers database
- A realistic action plan tailored to meet the customer’s specific objectives
- Advice on improved use of current procurement computer systems
- Cost analysis of next steps (where relevant)
- Recommended coding structures, relevant to the customer’s specific circumstances
|
| Bespoke Coding / Classification Services |
- Design & implementation of new coding / classification systems
- Maintenance / refresh of existing in-house coding / classification systems
- One-off mappings
- Etc.
|
|
